Space Rental
Host your event in Roanoke's most elegant location.
With its magnificent view of the Blue Ridge
Mountains and the vibrancy of Downtown Roanoke, the Taubman Museum of
Art is the perfect backdrop for your special event. From a reception in
the Taubman Museum's soaring Atrium, or a small, sit-down dinner in the
Auditorium, our staff will make it easy for you to create the perfect
event.
Please call 540.204.4139 or e-mail ahall[at]taubmanmuseum[dot]org today for more information.
Spaces
The Museum has gorgeous indoor areas to create your masterpiece event.
Atrium - $1,000
The dramatic three-story Atrium, with a soaring glass roof and stunning glass staircase is one of the most spectacular settings in the museum and indeed all of Roanoke. From cocktail receptions to dazzling seated dinners, the Atrium is a striking showcase for your event. The Atrium features gorgeous travertine floors and natural lighting, providing a chic setting for an unforgettable event. The Atrium can accommodate 216 guests for a seated dinner and 670 guests for a standing reception. The Atrium can be used in conjunction with the Auditorium to provide seating for 326 and standing room for 838.
Advance Auto Parts Auditorium - $500
The Auditorium is versatile and can be set up lecture style, arranged for a small dinner, or used for an intimate standing reception. The stage is a wonderful setting for a single musician or a band. Audio-visual equipment and free Wi-Fi is available to accommodate a lecture-style setup for close to 200 guests. The Auditorium can accommodate 110 guests for a seated dinner and 167 guests for a standing reception . The 2,014 square foot Auditorium is the perfect accompaniment to the Atrium for larger events. These two areas open seamlessly into one another and provide endless set up opportunities.
Board Room & Terrace
Complete with state of the art audio-visual, Wi-Fi and videoconferencing technology, this room successfully balances power with comfort and style with function.
$200 during business hours
$750 after business hours
Facility Rental Policies (Subject to change without notice)
Taubman Museum of Art Rental Policies [Download PDF]
CONFIRMATION, PAYMENT AND CANCELLATION
A Facilities Rental Agreement will be issued after approval of the event.
A signed Facilities Rental Agreement and a non-refundable
deposit equal to 50% of the rental fee are required within ten (10) days
from the date of the signed Agreement or the date will be released.
The balance of the rental fee is due at least fourteen (14) days prior to the event.
Cancellations made by the renter after the contract has
been signed will require a forfeiture of the entire deposit, which is
50% of the rental fee. If an event is cancelled following the final
payment, the entire rental fee is forfeited.
Rental fee is non-transferable.
USE REGULATIONS
The Taubman Museum of Art is foremost
an art museum, and all policies are guided by the need
to ensure the safety of our art collection, care for
the building itself, and maintain the reputation of
the Museum. Therefore, the museum’s facilities
are made available only under very specific conditions.
- Types of Events
The Museum may be used for cocktail receptions, dinners, meetings, presentations, weddings and wedding receptions and other corporate and special events. THE MUSEUM RESERVES THE RIGHT TO REFUSE OR CANCEL RENTALS ON THE BASIS OF AVAILABILITY, SAFETY, OR INAPPROPRIATENESS OF THE PROPOSED EVENT AS IT PERTAINS TO THE MUSEUM'S OVERALL MISSION OR STANDARDS OF QUALITY AS DETERMINED BY MUSEUM REPRESENTATIVES. - Membership Requirement
All individual renters must be members of the Taubman Museum of Art. If the renter is not currently a member, a membership application will be included with the contract. The payment must be made separately from deposit. - Rental Fees
Rental fees for events beginning after Museum hours are based on a four-hour rental period. Any evening event longer than four hours will incur an additional charge of $150 per hour. Rental fees include up to 38 5' round banquet tables and 300 standard chairs, standard security, custodial services, coat room attendant and special events supervision. Rental fees do not include catering, linens, china, glassware, cutlery and specialty tables and/or chairs. Additional charges may apply. - Times
All use of the Facilities shall terminate and facilities be vacated no later than the time and dates stated. In the event all persons are not vacated at such time, an additional hourly fee may apply. This does not include any possible overages Client may incur from other vendors. - Event Insurance
The renter is responsible for any and all damage to the premises, equipment or property and will be held liable for all actions, behavior and damages caused by his/her guests or attendees. Renters must provide the Museum with an original copy of a certificate of insurance providing public liability and property damage in an amount not less than $1,000,000 (one million dollars) per occurrence and naming the Taubman Museum of Art as an additional insured. - Conduct
The Client shall conduct the event in an orderly manner in full compliance with all applicable laws, ordinances, and regulations, and in accordance with all rules and regulations established by the Museum. The Museum reserves the right to conclude any event at any time due to inappropriate or undesirable behavior by the Client or Client's guests as determined by the Museum staff. Such cancellation will result in the forfeiture of all monies paid to the Museum by the Client. - Decorations
All plans for décor are subject to approval and are limited to the designated event spaces. Nothing may be affixed to any interior or exterior surface of the Museum. Candles in glass containers or votives are allowed in certain spaces approved and identified by the Museum. No colored candles, matches, ferns, balloons, glitter, confetti, fog, rice, loose petals, sparklers, bubbles or fountains. All rented equipment, decorations, and flowers must be removed from the premises within one hour after the end of the event or an additional hourly fee may be charged. - Catering
Catering and bar services are not provided by the Taubman Museum of Art. All catering, including alcohol and beverage service, is to be provided by the renter and should be selected from the list of preferred caterers. The select caterers have provided services at the Taubman Museum and are knowledgeable of the facilities, its requirements and the conditions under which they may serve food.
Preferred caterers:
Norah's
Center Stage
Catering, Inc. | Blue Ridge Catering
|
- Print, Press and Photography
All printed materials relating to the event, including invitation, programs, promotional material, press releases, print and radio ads, must be reviewed and approved by the Museum 14 days prior to publishing. The renter is not to promote their event as a museum sponsored event.
Due to copyright laws and the safety of the art work, photography is not allowed in the galleries. - Museum Services
Guided tours or special lectures are available for an additional fee. If requested, the Museum Store may be open during an event, at the discretion of the Museum. - Parking
Parking is available on the street and in area parking lots and garages for event guests and is priced according to the fees charged by the lots and paid by the guest. Valet parking can be arranged in advance through the Museum for an additional fee. - Deliveries
Deliveries may only be made on the event date during designated hours as to not conflict with Museum activities and operations, and must be coordinated through the Special Event Coordinator. There is no storage available at the Museum. No hand trucks, dollies or carts will be provided by the Museum. - Entertainment
The renter is responsible for any applicable licenses for live or recorded music. Subcontracted bands or DJ’s are required to contact the Special Event Coordinator at least two weeks prior to the event to consult on set-up guidelines within the museum. All entertainment is subject to approval by the Museum. - Audio/Video and Technical Needs
A podium and microphone are provided at no charge in most rental spaces. In addition, the Auditorium and Boardroom are equipped with an LCD projector and screen which are included in rental. - Smoking
The Museum is a smoke-free facility and smoking is not permitted inside the buildings or on the premises, including the terraces and café patio. - Security
The Taubman Museum of Art requires security guards to be present at all events. Standard security is included in rental. Additional security may be required depending on the type of event, to be determined by the Museum and to be paid by the Client. Security officers are under direct supervision of the Museum and only the Museum personnel are to give instructions to the officers. The Client and guests must comply with all security officer requests.
Event Guidelines
- No colored candles, matches, ferns, balloons, glitter, confetti, rice, loose petals, sparklers, bubbles, fog or fountains
- Alcohol service provided through approved caterer
- Food, beverage, and photography is not allowed in galleries
- Museum is a smoke-free environment for both indoor space and outdoor terraces
- Smoking is only allowed in front of the Museum entrance
- Renter is liable for any damages or injury to property and guests
- Renters may not display, sell, give away, or auction art work of any type
